1) Some departments need a folder for files used by Barnard student employees. All full-time staff members will automatically be able to view the student folder.

2) In special cases, a group of faculty or staff may need a special folder for a project or program.  This can permit users in different departments to share files.  

Each folder needs a "Shepherd"  who will:

• notify the Help Desk when to add or delete users
  • We can send you a list of members to review.
  • Each folder needs one Shepherd.  The Help Desk can not make decisions about who has access to a folder.
  • All members of a folder have full access to all files in that folder.
• monitor the amount of free space in the folder
• control the files in this folder:
  • decide what content should be in the folder
  • organize the subfolders
  • identify and delete dated material
  • educate members about the files in the folder.  If the folder has sensitive information, you want to be sure that the members do not copy files to their local hard drives.
• notify Help Desk if the folder can be deleted (i.e. if the project is completed)

The Help Desk

• can see that a folder exists
• can see who are the members of that folder
• can not see the names of files or any content in the folder
• can not add or delete files

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To review information about Artemis, see the overview page.

last update 04/16/09