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Buying a Computer:
For the purpose of
preparing the next budget, please use these estimates:
- $1200 for a
Dell Optiplex desktop with monitor
- $1200 for a
Dell Latitude laptop
In
general, the College purchases Dell computers for staff and faculty. We
have a special pricing arrangement with Dell as part of the University
contract. The following links provide information about specific hardware,
software and the ordering process. Please write to the Help Desk,
help@barnard.edu, with questions or to schedule a consultation.
Purchase
process Overview
| Step |
Who |
Details |
| 1 |
Buyer |
- Identifies
need and funding through the Department chair. (Faculty: see
Chairs
Manual) Reviews proposed location, verifies existence of network jack and electricity.
-
See also
Hardware / software issues
- After departmental
approval, user sends purchase request to
help@barnard.edu,
following the template at
http://barnard.edu/at/SampleTextsBuyPC.html
- Note: Computers are ordered through the College Purchasing
Department in order to obtain the best discount and avoid taxes.
You can not purchase a computer on your credit card and expect to be
reimbursed by the College.
|
|
2 |
Purchasing and Help Desk |
- The Help Desk determines
the age of the user's current computer as well as the warranty
status.
- Purchasing reviews the purchase request in terms of the
current College guidelines.
- If purchase is approved,
the Help
Desk provides a quote to user.
|
|
3 |
Buyer |
- Fills
out Requisition with authorized signature
and notes the Help Desk ticket number at bottom of form;
delivers requisition and copy of quote to Purchasing.
- Prepares for
transfer of files from current computer to new computer. As
needed, orders peripherals (USB key, local printer) through Purchasing.
|
|
4 |
Purchasing |
- Creates
College Purchase Order, Tracks order with vendor, Notifies Buyer
when computer is received. Delivers the computer to the Lehman Computer Center for
configuration
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| 5 |
Help Desk
and Buyer |
|
Also see Columbia's
advice on computer purchases.
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