Academic Technologies

Academic Technologies
Changing Jobs at Barnard

Computing checklist when an employee moves to a new department within Barnard

The departing employee should remove any personal files or email messages from the College Computer.

Computer access:

The Help Desk can make a a new local workstation account on a computer to permit a New Employee to log in. Please call x4-7172 to request this.
The Help Desk can not make the Previous Employee's files (on the local computer or on the network) available to the New Employee without a written request (or email) from the Department Head. The Director of Academic Technologies will review each case.

Email:

The Barnard email account will not change. The employee should review old email messages in case any should be forwarded (or saved as documents) for the old department.
The Help Desk can not make the Previous Employee's emails or address book available to the New Employee without a written request (or email) from the Department Head.

The Department Head should interview the departing employee to confirm:

Location of important departmental files.
Location of source files and password if employee was assisting in publishing the department's web site.
The departing employee should create a folder named "Old Your Name Files" on a the network to hold files from on their own computer that they want others to be able to access.
The Department Head should review the departing employee's access to Colleague and Benefactor

Data, documents:

When a staff member changes to a new department, the employee's personal Novell account will continue. However, the employee will lose access to the old department shared folder. The user should retrieve all useful files before leaving the old department.
If authorized by the Department Head, AT staff will make an appointment to copy files to a CD which will be given to the user. We do not back up music or video files.

Other issues:

Normally departmental passwords are changed when staff turnover. (These passwords should be changed twice a year otherwise)
Is the employee included on a College listserv? Remove the old employee email address and add the new one.
The employee's Corporate Time account will be remain active.