The supervisor should designate which computing tools the new employee will need:

Computer access:

• The Help Desk can make a a new local workstation account on a computer to permit a New Employee to log in. Please call x4-7172 to request this.
• The Help Desk can not make the Previous Employee's files (on the local computer or on the network) available to the New Employee without a written request (or email) from the Department Head. 
• As needed, the Department Head should advise the new employee about:
  • Location of important departmental files.
  • Location of source files and password if employee was assisting in publishing the department's web site.
• All employees must abide by Barnard's Computer Use Policy.

Email:

• Each Barnard staff member receives an account on our "BC" server. This account is authorized by the Human Resources Department.
  This account provides:
  • A Barnard email account
  • Access to the various features of eBear
  • Storage space on the server: bc.barnard.columbia.edu
• The Help Desk can not make the Previous Employee's emails or address book available to the New Employee without a written request (or email) from the Department Head. The Director of Academic Technologies will review each case.

User needs access to additional features in eBear:

• Access to Budget reports is authorized by the Business Office:  The Department Head should contact Eileen DiBenedetto to arrange this.
• Ability to post messages in eBear: Department Chair should send email to Help explaining the details.

Employee needs access to the Novell server named Artemis: 

• Barnard Faculty and Administrators automatically receive accounts on Artemis. 
• Selected staff members have accounts on Artemis. The supervisor should contact the Human Resources Department to request this.

New employee needs access to the Datatel system: The supervisor should contact the Human Resources Department to request this.

Other issues to consider:

• Should the new employee be added as a member for an existing email alias? If yes, the supervisor sends an email to the Help Desk.
• Normally departmental passwords are changed when staff turnover. (These passwords should be changed twice a year otherwise)
• Should the new employee be included on a College listserv? If yes, the supervisor sends an email to the Help Desk.
• Does the employee need a Corporate Time account? If yes, the supervisor sends an email to the Help Desk.
• Temporary Employees do not automatically receive email accounts, UNIs, or access to Artemis, Datatel, the web server, or Corporate Time.   Exceptions can be made in special situations (e.g. long term temporary employees).  Please write to the Help Desk about these special requests.   We will help you indentify the required procedures for each situation.