Barnard College Information Technology
Sample texts: Computer Purchase

As part of the College's Asset Management procedure, requests for computer purchases
should be accompanied by the information listed at http://barnard.edu/at/SampleTextsBuyPC.html. 

Please copy the relevant templates into an email and send it to help@barnard.edu
 

Template of information needed to review purchase

Sample of a template when filled in by user

Computer description

* Dell or Mac

* Dell tag number or Mac serial number

 

Symptoms

* Very slow to boot up

* hard disk is nearly full

* slow operation when opening or saving Word documents

* other

Note:  In some cases, the Help Desk can replace the hard drive or add memory chips to a College computer. 

Computer description

* Dell 

* Dell tag number: SL87GJN

 

Symptoms

* slow operation when opening or saving Word documents

* sluggish performance

This will replace an old computer:
* Dell or Mac
* desktop or laptop
* Dell tag number or Mac serial number

This will replace an old computer:
* Dell
* desktop
* Dell tag number: GB573HNX

I need a <desktop or laptop>:
* Dell or Mac (if Mac, please complete item 6 also)
Location: (select one)
* this desktop will be installed in my Barnard office
* this laptop is my primary College computer
* this laptop supplements my office computer

The new location has a working network jack and electrical outlet.

This is a new computer for:
* a newly created staff position
* a new workstation for a student worker
* other

Special features will be needed: <will run unusual software, need lightweight laptop for travel, will attach to scientific instrument in lab> (see item 7)

I need a desktop
* Dell

Location: 
* this desktop will be installed in my Barnard office
The new location has a working network jack and electrical outlet.

This is a new computer for:
* a new workstation for a student worker
 

Special features will be needed:  none
 

The Help Desk does not have a suitable reconditioned computer.

Please send a quote for a new computer:
I need a <desktop or laptop>:
Location: (select one)
* this desktop will be installed in my Barnard office
* this laptop is my primary College computer
* this laptop supplements my office computer

This will replace an old computer:
* Dell or Mac
* desktop or laptop
* Dell tag number or Mac serial number

Monitor (for desktops):
* I can reuse the current monitor
* I need a new monitor

Funding for this purchase: department or grant
Special features will be needed: <will run unusual software, need lightweight laptop for travel, will attach to scientific instrument in lab>
 

The Help Desk does not have a suitable reconditioned computer.

Please send a quote for a new computer:
I need a desktop
Location:  this desktop will be installed in my Barnard office

This will replace an old computer:
* Dell
* desktop
* Dell tag number  FK2D3D1

Monitor:
* I can reuse the current monitor

*Funding for this purchase: department
Special features will be needed: none
 

The Help Desk does not have a suitable reconditioned computer.

Please send a quote for a new computer:
I need a <desktop or laptop>:
* Dell or Mac (if Mac, please complete item 6 also)
Location: (select one)
* this desktop will be installed in my Barnard office
* this laptop is my primary College computer
* this laptop supplements my office computer

The new location has a working network jack and electrical outlet.

This is a new computer for:
* a newly created staff position
* a new workstation for a student worker
* other

We can use a reconditioned computer if it is available:  <yes, no>

Funding for this purchase: department or grant
Special features will be needed: <will run unusual software, need lightweight laptop for travel, will attach to scientific instrument in lab> (see item 7)
 

The Help Desk does not have a suitable reconditioned computer.

Please send a quote for a new computer:
I need a Dell desktop

Location:  this desktop will be installed in my Barnard office

The new location has a working network jack and electrical outlet.

This is a new computer for:
* a new workstation for a student worker

We can use a reconditioned computer if it is available:  yes

Funding for this purchase: department
Special features will be needed: none
 

Request for a new Macintosh computer, not replacing a current machine           (approx. $1200)

• I need to run this specific software: ________________
  that is only available for Macintosh.
• Back up and File sharing (select one):
  1. I understand that our current server, Artemis, does not work well with some Macintosh computers.  I do not need to
     •  back up files on Artemis because I will back up my hard disk daily using the following system:  (indicate software and hardware)________________
     • share files with other members in my department or the College.
  2. I need to back up and share files via Artemis but I plan to use NetStorage.  I am skilled at file management and I will be careful to avoid overwriting files on Artemis.  

Request for a new Macintosh computer, not replacing a current machine

• I need to run this specific software: ImageCable that is only available for Macintosh.
• Back up and File sharing :  I need to back up and share files via Artemis but I plan to use NetStorage.  I am skilled at file management and I will be careful to avoid overwriting files on Artemis.  

This computer will be used to operate the following peripherals:  <scanner, scientific instrument >
The peripheral requires a particular adapter card which I own. <yes, no>

This workstation will run special software: <please specify>
I have the installation disks for the software and the license number  <yes, no>
This software will run on Windows XP. <yes, no>
 

This computer will be used to operate the following peripherals:  duplex scanner
The peripheral requires a particular adapter card which I own.  YES

This workstation will run special software: Canon Duplex Scan 875
I have the installation disks for the software and the license number  YES
This software will run on Windows XP.  YES