Academic Technologies

Academic Technologies
Terminations and Departures

Computing checklist when an employee leaves Barnard
(see Changing jobs at Barnard also)

The departing employee should remove any personal files or email messages from the College Computer.

Computer access:

The Help Desk can make a a new local workstation account on a computer to permit a New Employee to log in. Please call x4-7172 to request this.
The Help Desk can not make the Previous Employee's files (on the local computer or on the network) available to the New Employee without a written request (or email) from the Department Head. The Director of Academic Technologies will review each case.

Email:

Barnard email accounts are normally terminated immediately when you leave the College.
The Help Desk can not make the Previous Employee's emails or address book available to the New Employee without a written request (or email) from the Department Head.
Faculty, staff and students who are leaving Barnard often request some special arrangement for their email accounts. See: TerminationEmail for details

The Department Head should interview the departing employee to confirm:

Location of important departmental files.
Location of source files and password if employee was assisting in publishing the department's web site.
The departing employee should create a folder named "Old Your Name Files" in the department shared folder to hold files from on their own computer that they want others to be able to access. The departing employee's Novell account will be closed.

Other issues:

Normally departmental passwords are changed when staff turnover. (These passwords should be changed twice a year otherwise)
Is the employee included on a College listserv? Remove the old employee email address and add the new one.
The employee's Corporate Time account will be closed.
Did the employee use a smart phone (TREO or Blackberry)? Was it synched to the employee's computer? Will the next employee need access to this?

Data, documents, research and email

If authorized by the Department Head, AT staff will make an appointment to copy these to a CD which will be given to the user. We do not back up music, images or video files.
Note that POP email stored in Outlook will be lost when Microsoft Office in uninstalled.