PDF for Web Conversions (lower resolution graphics for viewing on web sites, not for printing).

Job Preparation Procedures (Windows)

We recommend that you print out these instructions for easier reference. Click here for printer-friendly version. Requires Adobe Acrobat Reader.

1. Design your job in an appropriate computer application.
   
2. Proofread, proofread, and proofread again!—until the design is exactly what you want.
   
3. Create a PostScript version of your file.
1. If you have not already done so, use the Install "PS  File" Printer instructions (requires Acrobat Reader) to create a new printer called PS File.  This print driver will convert your document to a PostScript file format that includes all the fonts and graphics embedded in your document.
2. With your file open, select File > Print (or press Ctrl-P) to bring up the Print window.
1. Select the PS File printer from the drop down list.
2. Find and click the check box that says Print to file (or Print to PostScript File). Note: placement of this selection varies widely among applications; if Print to File does not appear on the first screen of the Print window, you will have to find it using another tab or button available from the main Print window.
3. Click OK to "print" your design to a PostScript file.
4. A dialog box will appear, allowing you to select the directory and name for your file. Use a brief descriptive name for this file and add a .ps extension: e.g., "Reg Transcript Requisition.ps"; "CAO Calendar.ps"; or "OCD Newsletter.ps". In some cases, your program may automatically add a ".prn" extension, which also works.
5. Remember to reselect your default printer and uncheck "Print to file" when you want to print on paper again!
   
4. Send your PostScript file ("filename.ps" or "filename.prn") to Office Services
1. Copy the .ps or .prn file to the following network directory: Pcapps on ‘Athena’ (P:)\pdf4web\In. This is the easiest and preferred method, because conversion by Office Services is quicker and allows you to view an almost instantaneous screen proof of your final output.
2. Alternatively, you may provide the PostScript file on a floppy disk (PC format) or ZIP disk.
   
5. View an on-screen proof of your "final" output.
1. A few minutes after your PostScript file is received in the "In" directory, your file will be moved to the P:\ pdf4web \Out directory and converted to the Adobe Acrobat (PDF) format.
2. If your document could not be converted properly to PDF format, a rather unhelpful error log is created. Simply try the process again, being sure to follow all the above procedures exactly as described.
3. To view the Acrobat (PDF) document, just Double Click on its filename; Adobe Acrobat Reader will open the document for you to preview on screen and/or print out locally. (If you do not have it already, go to the Adobe web site and install the free Acrobat Reader program.)
4. The originating department should review this document and check for errors. In particular, make sure all graphics and fonts appear as designed.
5. If the "PDF" version is correct, continue to the next step, simply copy the "PDF" file to your local drive for use. If not, revise your document in its original application and follow the above steps again to create a new PostScript file. (Note: you will not be able to edit the "PDF" version in Acrobat Reader.)
   
6. Questions or Problems? Please call the Help Desk at 4-7172 or Hector Mirabal or Alan Anderson at 4-2087.